Privacy Policy

Last updated: May 30, 2026

Ladysmith Little Theatre Society (“LLT”, “we”, “us”, or “our”) is a non-profit community theatre society based in Ladysmith, British Columbia. We respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains what information we collect through our website, how we use it, and the choices you have.

This policy is intended to comply with British Columbia’s Personal Information Protection Act (PIPA) and, where applicable, Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA).

1. Information We Collect

We collect personal information only when you choose to provide it to us, or automatically when you visit our website.

Information you provide to us directly. When you fill out a form on our website — such as our volunteer sign-up form or audition sign-up form — we may collect:

• Your name
• Email address
• Phone number
• Mailing address (if provided)
• Age or age range (for auditions, where relevant to casting)
• Performance or backstage experience, availability, and preferences
• Any other information you choose to include in a message or comments field

If you contact us by email or through a contact form, we will also receive the contents of your message and any information you include in it.

Information collected automatically. When you visit our website, we (or our analytics provider) may automatically collect certain technical information, including:

• Your IP address (which may be anonymized by our analytics provider)
• Browser type and version
• Operating system and device type
• Pages you view on our site and the time spent on them
• The website you came from (referring URL)
• General location information (such as city or region) derived from your IP address

We use Google Analytics to help us understand how visitors use our site. Google Analytics uses cookies and similar technologies to collect this information. You can read more about Google’s practices at policies.google.com/privacy and opt out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on.

2. How We Use Your Information

We use the personal information you provide to us for purposes related to our work as a community theatre, including to:

• Respond to your inquiries and communications
• Process and follow up on volunteer applications
• Coordinate auditions, casting, and production planning
• Send you information about upcoming shows, auditions, volunteer opportunities, fundraising, or other LLT activities (where you have indicated you’d like to hear from us)
• Maintain our records as a registered non-profit society
• Improve our website and understand how visitors use it
• Comply with legal and regulatory obligations

We will not use your personal information for purposes that are materially different from those described in this policy without your consent.

3. Cookies and Similar Technologies

Our website uses cookies — small text files stored on your device — primarily to support analytics and basic site functionality. Most web browsers allow you to control cookies through their settings. Disabling cookies may affect the functionality of some parts of our site.

4. How We Share Your Information

LLT does not sell, rent, or trade your personal information. We may share information in the following limited circumstances:

• Within LLT: With board members, production teams, and volunteers who need the information to carry out LLT activities (for example, a director and stage manager reviewing audition sign-ups).
• Service providers: With trusted third parties who help us operate our website, communications, or other services (such as Google Analytics, email service providers, or website hosting). These providers may store or process information outside of Canada, where it could be subject to the laws of other jurisdictions.
• Legal requirements: Where required by law, court order, or other legal process, or to protect the rights, safety, or property of LLT, our members, or others.

5. Information About Minors

We may collect information about minors in connection with youth auditions or productions. Where a participant is under the age of majority, we ask that a parent or guardian provide consent and complete the relevant form. If you believe a minor has provided personal information through our website without appropriate consent, please contact us and we will remove it.

6. Storage, Security, and Retention

We take reasonable steps to protect personal information against loss, theft, and unauthorized access, disclosure, or modification. No method of transmission over the internet or method of electronic storage is 100% secure, however, and we cannot guarantee absolute security.

We retain personal information only as long as is reasonably necessary for the purposes described in this policy or as required by law. Audition and volunteer information is typically retained as we may want to reach out later with other opportunities to participate as a volunteer with LLT.

7. Your Rights and Choices

You have the right to:

• Request access to the personal information we hold about you
• Request correction of inaccurate or incomplete information
• Withdraw your consent to our use of your information (subject to legal or contractual restrictions), including unsubscribing from our communications at any time

To make a request, please contact us using the details below. We may need to verify your identity before responding.

8. Links to Other Websites

Our website may contain links to third-party websites (for example, ticketing platforms, social media, or partner organizations). This policy does not apply to those sites. We encourage you to review the privacy policies of any third-party site you visit.

9. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will post the updated version on this page and update the “Last updated” date above.

10. Contact Us

If you have questions, concerns, or requests about this Privacy Policy or your personal information, please contact:

Ladysmith Little Theatre

Last updated: [Date]

Ladysmith Little Theatre (“LLT”, “we”, “us”, or “our”) is a non-profit community theatre society based in Ladysmith, British Columbia. We respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains what information we collect through our website, how we use it, and the choices you have.

This policy is intended to comply with British Columbia’s Personal Information Protection Act (PIPA) and, where applicable, Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA).

1. Information We Collect

We collect personal information only when you choose to provide it to us, or automatically when you visit our website.

Information you provide to us directly. When you fill out a form on our website — such as our volunteer sign-up form or audition sign-up form — we may collect:

• Your name
• Email address
• Phone number
• Mailing address (if provided)
• Age or age range (for auditions, where relevant to casting)
• Performance or backstage experience, availability, and preferences
• Any other information you choose to include in a message or comments field

If you contact us by email or through a contact form, we will also receive the contents of your message and any information you include in it.

Information collected automatically. When you visit our website, we (or our analytics provider) may automatically collect certain technical information, including:

• Your IP address (which may be anonymized by our analytics provider)
• Browser type and version
• Operating system and device type
• Pages you view on our site and the time spent on them
• The website you came from (referring URL)
• General location information (such as city or region) derived from your IP address

We use Google Analytics to help us understand how visitors use our site. Google Analytics uses cookies and similar technologies to collect this information. You can read more about Google’s practices at policies.google.com/privacy and opt out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on.

2. How We Use Your Information

We use the personal information you provide to us for purposes related to our work as a community theatre, including to:

• Respond to your inquiries and communications
• Process and follow up on volunteer applications
• Coordinate auditions, casting, and production planning
• Send you information about upcoming shows, auditions, volunteer opportunities, fundraising, or other LLT activities (where you have indicated you’d like to hear from us)
• Maintain our records as a registered non-profit society
• Improve our website and understand how visitors use it
• Comply with legal and regulatory obligations

We will not use your personal information for purposes that are materially different from those described in this policy without your consent.

3. Cookies and Similar Technologies

Our website uses cookies — small text files stored on your device — primarily to support analytics and basic site functionality. Most web browsers allow you to control cookies through their settings. Disabling cookies may affect the functionality of some parts of our site.

4. How We Share Your Information

LLT does not sell, rent, or trade your personal information. We may share information in the following limited circumstances:

• Within LLT: With board members, production teams, and volunteers who need the information to carry out LLT activities (for example, a director and stage manager reviewing audition sign-ups).
• Service providers: With trusted third parties who help us operate our website, communications, or other services (such as Google Analytics, email service providers, or website hosting). These providers may store or process information outside of Canada, where it could be subject to the laws of other jurisdictions.
• Legal requirements: Where required by law, court order, or other legal process, or to protect the rights, safety, or property of LLT, our members, or others.

5. Information About Minors

We may collect information about minors in connection with youth auditions or productions. Where a participant is under the age of majority, we ask that a parent or guardian provide consent and complete the relevant form. If you believe a minor has provided personal information through our website without appropriate consent, please contact us and we will remove it.

6. Storage, Security, and Retention

We take reasonable steps to protect personal information against loss, theft, and unauthorized access, disclosure, or modification. No method of transmission over the internet or method of electronic storage is 100% secure, however, and we cannot guarantee absolute security.

We retain personal information only as long as is reasonably necessary for the purposes described in this policy or as required by law. Audition and volunteer information is typically retained for the duration of the relevant production season and a reasonable period afterward, after which it is deleted or anonymized.

7. Your Rights and Choices

You have the right to:

• Request access to the personal information we hold about you
• Request correction of inaccurate or incomplete information
• Withdraw your consent to our use of your information (subject to legal or contractual restrictions), including unsubscribing from our communications at any time

To make a request, please contact us using the details below. We may need to verify your identity before responding.

8. Links to Other Websites

Our website may contain links to third-party websites (for example, ticketing platforms, social media, or partner organizations). This policy does not apply to those sites. We encourage you to review the privacy policies of any third-party site you visit.

9. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will post the updated version on this page and update the “Last updated” date above. We encourage you to review this page periodically.

10. Contact Us

If you have questions, concerns, or requests about this Privacy Policy or your personal information, please contact:

Ladysmith Little Theatre
4985 Christie Road
Ladysmith, B.C.
V9G 1J3

Email: info@ladysmithlittletheatre.com

If you are not satisfied with our response, you may contact the Office of the Information and Privacy Commissioner for British Columbia at oipc.bc.ca.